For many law firms, CostsMaster plays a central role in managing budgets, schedules of costs, and detailed assessments. Yet, while the system is highly capable, the task of extracting, formatting, and preparing data for costs files can be time-consuming and prone to delays. Manual processing often becomes a hidden drain on resources, particularly when multiple teams or departments handle files differently.

At Legal Practice Support, we’ve introduced a dedicated CostsMaster data management service to remove that burden entirely. Available on a fixed monthly or per-file basis, this service takes data directly from your CMS, processes it, and returns a fully rounded, ready-to-use costs file, quickly, accurately, and securely.

Simplifying the CostsMaster Workflow

Many firms face the same challenges when managing costs through CostsMaster or similar systems:

• Extracting and checking data manually can slow down the billing process
• Inconsistent formatting between teams can lead to submission errors
• Tight deadlines make it difficult to maintain accuracy and consistency

Our service resolves these issues by managing the entire process for you. We connect securely with your system, handle the data preparation, and deliver finished files that meet your firm’s specific requirements. It’s an efficient, controlled, and compliant way to manage what can otherwise be an intensive task.

How the Process Works

Each engagement follows a clear, structured workflow designed for accuracy and reliability:

1. Secure Data Extraction – We collect the necessary case and costs data from your CMS, either via integration or secure file transfer.
2. Validation and Review – Our experienced team verifies that all time entries, disbursements, and rates are complete and correctly applied.
3. Formatting and Rounding – We prepare the data in a consistent format, rounding where appropriate to produce a clean, professional costs file.
4. Delivery – The final file is returned to you ready for drafting, assessment, or upload, with all checks completed.

Every stage is managed with strict confidentiality and full GDPR compliance, ensuring your client data remains protected.

Why Firms Choose Our CostsMaster Support Service

Outsourcing this part of the process provides tangible benefits for both small and large practices. It’s not just about saving time; it’s about creating a more predictable and efficient workflow.

• Efficiency: Free up your internal team to focus on drafting and assessment work rather than repetitive data handling.
• Predictable Costs: Fixed monthly or per-file pricing gives you budget certainty with no hidden surprises.
• Accuracy and Consistency: Files are formatted uniformly, reducing the risk of costly errors or rework.
• Scalability: Manage fluctuations in workload without adding internal headcount.
• Security: All data is processed safely, in line with SRA and GDPR standards.

This combination of reliability, control, and flexibility makes our service a practical extension of your existing costs management process.

Real Results in Practice

Firms that have adopted this model are already seeing the benefits. For example, one mid-sized claimant practice handling around eighty CostsMaster files per month achieved a 40% reduction in turnaround time and saved approximately 25% on internal administrative costs after moving to our fixed-fee plan.

By delegating the data handling to a specialist team, they gained faster turnaround, greater accuracy, and more time to focus on the work that adds real value to their clients.

Your Partner in Costs Data Management

At Legal Practice Support, we pride ourselves on being more than a service provider; we work as a supplement to your costs team. Our CostsMaster data management solution has been developed in direct response to the challenges law firms face every day: fluctuating workloads, tight assessment deadlines, and the constant need for precision.

We understand that every firm’s workflow is different, so we don’t believe in one-size-fits-all support. Our team works closely with you to design a process that mirrors your internal practices, ensuring seamless integration with your existing systems. From internal setup to delivery of the first rounded costs file, everything is built around consistency, security, and efficiency.

Because our service can scale with your requirements, it suits firms of all sizes, whether you’re looking to outsource a single stage of your costs process or seeking a long-term partner to handle large volumes of CMS data each month. You’ll have direct access to our experienced costs professionals, transparent communication throughout, and confidence that every file is completed to the highest standard.

We see our role as helping you build a more predictable, reliable costs management function, one that gives you the freedom to focus on client service, growth, and results. With Legal Practice Support as your partner, you can trust that the data behind your costs work is always handled efficiently, accurately, and securely.

Get in Touch

To discuss how our Costsmaster support service can streamline your firm’s costs process, contact our team today at 01204 930234, email enquiries@legalpracticesupport.co.uk, or use our contact form below.

We’ll help you set up a tailored workflow that saves time, improves accuracy, and keeps your costs management running smoothly.